HR Payroll Systems Overview

Human Resource and Payroll is an automated and integrated software product designed specifically to manage the complex Human Resource activities involved in an organization. It is a tool, which takes care of the entire Human Capital Management of the company. It helps in automating all the HRMS functions like staffing, tests, induction, training, appraisals, attendance and leave management, payroll, and communication with candidates and employees etc.

Get all the employee information on your fingertips. You can query on details like the employee name, address, telephone numbers, email address, branch, department, designation, qualifications, experience, birth date, marital status, blood group, allergies, serious illnesses, and other emergency information. So when you want a particular work done, you know exactly whom to get in touch with, in seconds. It can generate HR & Payroll MIS reports; to keep it simple it has approx. 150 reports that can be easily generated. It has a powerful search engine and report designers in all the modules to be able to create any number of reports.

Managing employee attendance is easy since any report can be made in to a MDB file or a text file. These files can then be imported in to spreadsheets for graphical reports and analysis. Overtime and benefits can be easily calculated. Late comings or early goings can be calculated in the salary.

Customize appraisals to each position any time whenever required. Solution will cut down the time taken for appraisals and save on printing and courier costs. Weightages too can be assigned with the KRA and the recommendations can help in identifying the hotshot professional.

Employees can see their leaves status and apply online. Leave authorization can be done online. Attendance entry and shift details are totally automated. Manual calculation of leaves is no longer required. All you have to do is to enter from date and to date for the leave taken, and whether it is CL, SL etc. HRP will automatically calculate opening balance of the different types of leaves due at the beginning of the period.

Payroll process in easy steps and quite in-depth and capable of handling any kind of complicated conditions. TDS calculation very accurate and in compliance with the statutory requirements. It calculates increments, arrears and all Payroll and Statutory reports like salary slip, salary register; IT Estimation report, Form 16, e-Form 24 Q, PF / PT / ESIC related reports etc. can also be generated.

Key Benefits:
• HR & Payroll software,
completely web based, thereby giving tremendous cost benefits. Thus there is no headache on client PCs. No reloading of exes when the package is updated
• The Employee / Manager self-service available from just 1 main page, thereby making the task of approvals quite fast without bothering to go into multiple pages
• Security features, over 20 important features making your system quite secure including a powerful audit trail.
• All statutory reports and challans of PF, ESIC, Income tax available with E-TDS integration, all available and fully integrated with e-TDS
• PF Trust, superannuating and gratuity management
• Claim management, very complicated issues of exempted and carry forward able claim heads based on monthly & yearly calculations can be easily done
• Salary processing steps, in very easy 3 steps as it is highly automated.
• MIS highly automated
A HRIS, which is also known as a human resource information system or human resource management system (HRMS), is basically an intersection of human resources and information technology through HR software. This allows HR activities and processes to occur electronically.
To put it another way, a HRMS may be viewed as a way, through software, for businesses big and small to take care of a number of activities, including those related to human resources, accounting, management, and payroll. A HRMS allows a company to plan its HR costs more effectively, as well as to manage them and control them without needing to allocate too many resources toward them.
In most situations, a HRMS will also lead to increases in efficiency when it comes to making decisions in HR. The decisions made should also increase in quality and in the productivity of both employees and managers.

HRMS Popular Modules

A range of popular modules are available, including HR Core for all information and Document tracking, Payroll, Time & Attendance management, Employee Self Service, Recruitment, Performance Appraisal, HR Budget, Project Costing, Workflow Engine, Intelligence Reports.

How to Choose the Best Payroll Software

For Medium & larger companies, using payroll software is an absolute necessity for avoiding mistakes and keeping all aspects of payroll streamlined and consistent. However, all businesses are different and the payroll software that fits one company’s needs may not be right for another. It is important for management to take certain things into consideration when choosing payroll software for the company.

Business Needs

Like small businesses, large businesses will benefit from evaluating the company’s needs and compiling information before looking into different payroll software. The budget that will be allotted to pay for the payroll system is a crucial consideration that may help to narrow down options. The ease with which the system will function after implementation is also a critical aspect, as this will directly impact the employee’s contentment-or discontentment- with the company.

Ease of Implementation

Large businesses usually grow from smaller businesses, so there is often a payroll system of some kind in place. When businesses grow too large for existing payroll systems to be useful, it makes sense to switch to a more efficient system. Inefficiencies in currently used payroll software systems may also cause large companies to look into new payroll software options. The ease of integration of new payroll software can have a huge impact on the functionality of the business during the transitionary period.

When choosing payroll systems, managers should consider the following items concerning ease of implementation:

§ Whether data from the existing system can be imported or will have to be manually entered
§ Whether or not the vendor offers implementation services and consultation
§ How much Time and Money you are investing to implementing the new system relates to easiness of system
§ Should the old and new systems be run side by side for a period to identify and correct errors

Availability of Support

The quality and availability of support can affect the efficiency and success of payroll software implementation. Unlimited telephone support can be very helpful for management and can help to minimize headaches. The availability of local support should also be considered, as local support can help to reduce the possibility of companies being seriously impacted by problems with the system. Having local support teams available can help companies to avoid costs that may be incurred by company representatives traveling long distances to correct issues or provide system training. When local support is available, it may also allow companies to develop a stronger and more personal relationship with the payroll software company that can be helpful and reassuring.

References and Track Record

Employees are a company’s most valuable asset and payroll impacts each and every employee. Companies should not gamble on payroll software, but should go with a vendor that has an established track record and is held in high esteem by companies that are currently using the system. Many reputable payroll software vendors will submit references so that prospective clients can speak to current customers about their experience with the system. Companies may benefit from requesting references from companies that have similar payroll software needs.

Benefits HR & Payroll Software

  • 01. SMS Facility to greet customers
  • 02. Timely alerts and reminders to customers about payment plan
  • 03. Online payment option.
  • 04. Mobile responsive web application.
  • 05. Immediate query resolving.
  • 06. Customer can customize as per their need and requirement
  • 07. SEO, Digital Marketing for more leads.
  • 08. Log management system.

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